Collection management


This is where you will find information and practical help on cataloguing, collection policy, collection management systems, loan, deacessioning and gift of deed forms and so on. You might also look in Organisational management for resources relating to compliance—legal, taxation, copyright etc. as well as cultural policy, marketing and branding.

Collection Management Systems
This resource outlines the key considerations in the purchase and use of CMS programs and contains a list of some of the most commonly used software.

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Choose collections software
Not sure which collections management software to choose? Collections Trust has developed a web tool that allows you to select your preferred requirements and features.

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Contemporary Collecting Toolkit
This toolkit is an introduction to contemporary collecting for museum staff and volunteers who don’t have direct experience of acquiring recent material and who want to understand…

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Australian best practice guide to collecting cultural material
This guide describes the ethical and legal issues that museums, galleries and libraries need to consider when they acquire or borrow cultural material.

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Acquisition fact sheet
This M&G fact sheet takes you through the formal process of obtaining legal possession by purchase, donation or through bequest of an item.

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Acquisition register template
Easily document your object accessions using this template.

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Collections Law
The Collections Law website provides resources for those working in an archive, gallery, museum or library.

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Cataloguing
This fact sheet by M&G talks about cataloguing your collection.

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Collection policies
This resource explains what a collection policy is, its importance and how to develop one.

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Computer Cataloguing Databases
This 'thinking about' resource by M&G tells you about the advantages and limitations of cataloguing your collection using a database.

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Deaccessioning and Disposal
This fact sheet by M&G NSW takes you through the process of deaccessioning and disposing of objects in your collection.

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Deed of gift form
You can use this template to document the transfer of ownership of donated objects.

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Identify prints and photos
Online resource for all identifying all print types.

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Inward Loan sample agreement
This template gives you the basics of inward loans agreements

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List of approved valuers
This is a list of approved valuers under the Australian Government's Cultural Gifts Program.

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Loans Fact Sheet
This M&G fact sheet explains the process of documenting museum loans.

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Outward Loan sample agreement
This template gives you the basics of outward loan agreements

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Sample Loan register
This is sample Loan register gives you an easy way to document your loans

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Cultural Gifts Program Guide
The Cultural Gifts Program encourages Australians to donate items of cultural significance from private collections to public art galleries, museums, libraries and archives.

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Bequests fact sheet
Bequests are one means of acquiring objects or financial support. Museums and galleries need to be aware of some important legal and management considerations in this area.

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Reviewing collections
A guide to support museums in considering and selecting appropriate methodologies to guide the rationalisation of their collections.

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