School excursions and risk management

By Museums & Galleries of NSW


What is risk management?

Risk management involves the identification, measurement, control and minimisation of risks within your organisation. It is a process that requires ongoing monitoring and evaluation.

Ensuring school excursions as safe as possible requires the identification of hazards in advance, followed by the elimination or control of the potential risks associated with the excursion.


School excursions

Museums and galleries have a number of responsibilities to uphold in participating as a host venue for school excursions.

The Department of Education and Communities (DEC) has an Excursion Policy that lists the requirements for the conduct of excursions by schools and units of the Department. It outlines the need for schools to conduct a risk assessment and to develop a risk management plan before seeking approval for any excursion.

Under the OHS Act and Regulation, principals and teachers organising excursions are required to ensure the health and safety of students, staff and excursion volunteers. This process aims to identify potential risks and their impacts, and a visit to the proposed excursion site by teachers is recommended.

The DEC Excursion Policy is available on the Department’s website.


Developing a plan for excursions

The Excursion Policy is directed at schools and teachers initiating school excursions, however museums and galleries should be aware of the issues and procedures involved. 

Developing a risk assessment and management plan for your museum, gallery or Aboriginal keeping place will make your institution a more viable option for school excursions.

In preparing your plan, talk to other stakeholders such as museums, libraries, sector support agencies and schools, along with relevant council representatives for local examples and similar plans.


NSW Child Protection Legislation

A Working with Children Check is a prerequisite for paid and unpaid child-related work. Under Part 2, section 6 of the child-related work is defined as work in a specific, child-related role or face-to-face contact with children in a child-related sector.

Further information relating to the Act, along with advice such as how to adopt a policy statement in relation to child protection, and how to provide training and awareness about child protection issues, is available from the Office of the Children’s Guardian website.


First aid

Your museum should have an up to date first aid kit on hand. St John Ambulance sells kits on line and has a restock service. Alternatively, your local chemist should supply basic kits. Ideally, the museum would have someone on the premises with first aid training. Where this is not possible, it is advisable to have emergency phone contacts for people with first-aid experience listed at the reception desk.



It is necessary that all staff members be trained on health and safety practices and child protection issues. They should also be familiar with your organisation’s Risk Management Plan. This will assist in ensuring the health and safety of all those who visit your excursion-friendly organisation.


You might also like ...

Lithgow State Mine Heritage Park and Railway, School Excursion Risk Management Plan

Museums & Galleries of NSW, Fact sheet: Working with Children


While all care has been taken to ensure information is accurate at the time of publication, all information in this resource is intended as a guide only.  You should obtain professional advice if you have any specific concerns.

Museums & Galleries of NSW helps small-medium museums, galleries and Aboriginal cultural centres create exciting experiences for visitors and, through this, thriving local NSW communities. We don't run museums, galleries and cultural centres but we care about those who do. We develop their skills, connect them with others in the industry, provide funding, point visitors their way, and give them access to ground-breaking exhibitions.

Museums & Galleries of NSW is supported by the NSW Government through Create NSW.

Museums & Galleries of NSW
(M&G NSW) provides programs and services improving the visitor experience in small to medium museums, galleries and Aboriginal cultural centres across NSW.

M&G NSW is on Instagram!


Interview - Lee-Anne Hall, Director, Penrith Regional Gallery and The Lewers Bequest


Moving Histories // Future Projections - interview with curators Diana Smith & Kelly Doley


Talking Machines - the machines that transformed Australia, brought to life.


MAAS releases a new online collection website


VIM Grants available


Tim Ross on Design Nation


Hidden Gems


Interview with Rebecca Turnbull, curator, Hawkesbury Regional Museum


What’s so real about ‘Keeping It Real’?


Stay in touch


Our latest e-news is packed with industry updates; jobs, funding and more.