Designer and Project Coordinator

Art Pharmacy is a public art and cultural strategy consultancy working across placemaking, corporate collections, community engagement and artist procurement. We are seeking a creative, organised, and proactive Designer and Project Coordinator to join our team.

This is a multi-disciplinary role blending graphic design, project coordination, marketing execution and artist liaison. You will work across Canva, WordPress, Mailchimp, and Asana, supporting the delivery of high-quality outputs for public art projects, client presentations, and marketing campaigns.

The role suits someone equally comfortable designing a client presentation and managing artist correspondence on a deadline.

Key Responsibilities
Design and Visual Communication

• Design and produce all client presentations, strategy documents, proposals, reports and pitch decks
• Maintain brand consistency across all design outputs for Art Pharmacy and Sugar Glider Digital
• Create marketing assets, including reels, GIFs, infographics and social media content
• Prepare and format tender submissions and curatorial documents, including uploads to required platforms
• Map public art opportunities across architectural plans (interior and exterior)
• Produce and maintain documentation, including maintenance manuals, artist acknowledgment materials and project records

Project and Client Coordination

• Support end-to-end delivery of public art and cultural projects from concept to completion
• Manage day-to-day email communications with clients, artists, fabricators, engineers and suppliers
• Liaise with project stakeholders to keep communication and delivery on track
• Draft, review, and manage artist briefs, contracts and proposals
• Maintain WIP trackers, project documentation and Asana project boards
• Take and distribute meeting notes within 2 hours using Otter.ai
• Assist in coordinating site visits, installations and community engagement activities
• Work with the studio assistant to make sure all the files are up to date.

Art Strategy and Curatorial Research

• Conduct art strategy and curatorial research to support project development
• Source and research artists for new projects, commissions and activations
• Build and maintain artist longlists and shortlists
• Write and review artist bios, project descriptions, curatorial statements and grant submissions
• Maintain and update the digital art library and artist databases
• Support First Nations consultation processes and cultural documentation as required

Marketing and Communications

• Plan, write and send monthly EDMs via Mailchimp, including resending to non-openers
• Draft and publish post-project write-ups on the Art Pharmacy and Sugar Glider Digital websites via WordPress
• Create and schedule content across social media channels for Art Pharmacy, Sugar Glider Digital and associated profiles
• Manage Google reviews and apply for relevant conferences and industry awards
• Produce monthly marketing reports and maintain content alignment across platforms
• Coordinate with project collaborators on image rights, photographer briefings and content sequencing
• You will be managing someone overseas to execute the marketing strategy
• Write blogs for the website

Events and Activations

• Assist in coordinating Art Pharmacy events, including the ACE Hotel panel series and Flourish networking events
• Manage event ticketing via Humanitix and update event listings across relevant platforms
• Brief and coordinate photographers and videographers for events, installations and project shoots
• Attend relevant arts, culture and business events to support business development
• Attending speaking engagements with Emilya (events, architecture, etc.) to manage the calendar and be one step ahead of what is happening in the art world.

Administration and Operations

• Maintain B-Corp tracking documentation and artist databases
• Keep templates up to date across all business outputs
• Support book distribution and client gifting as required
• Assist with grant submissions, tenders and award applications

Tools and Platforms
Canva, WordPress, Mailchimp, Asana, Otter.ai, Google Workspace, Squarespace, Humanitix, Instagram, LinkedIn, Aconex / Ariba, 1Password.

Essential Criteria

• Minimum 3 years professional experience in design, arts administration or a related field
• Proficiency in Canva and comfort across a range of digital platforms
• Strong layout, visual communication and document formatting skills
• Experience with marketing platforms, including Mailchimp, WordPress and social media channels
• Familiarity with public art, placemaking or built environment projects is highly regarded
• Excellent written communication skills for both client-facing and internal correspondence
• Ability to work independently, manage competing priorities and meet deadlines under pressure
• Responsive and collaborative, with the ability to work across time zones when required

Engagement Terms
A note on the nature of this role

Art Pharmacy operates in a fast-moving, project-driven environment. This role will occasionally require flexibility outside standard hours, including evening events, installation days, and tender deadlines that don’t always fall between 9 and 5. This is not the norm, but it is the reality of working in a small, ambitious creative business. If you are someone who needs strict boundaries around after-hours contact, this role is likely not the right fit. If you thrive in an environment where the work matters and you’re willing to go the extra mile when it counts, we want to hear from you.

How to Apply
Submit your CV, Cover letter, Portfolio, DISC and Loom to info@artpharmacy.com.au

Notes:

• DISC Personality Assessment: This only takes around 10 minutes and helps us understand how we might work together best. You can complete it here: https://www.123test.com/personality-test/. Once done, please send through your results with the percentage breakdown along with a PDF copy.
• Loom Video: Please record a short video, no longer than 3 minutes, telling us a bit about yourself, why Art Pharmacy, and what you would bring to this role.