Museum Events and Programs Coordinator

Full-time, Non-Ongoing, APS5 position
$88,834 – $96,829 per annum plus 15.4% superannuation
Australia’s leading museum located waterside in beautiful Darling Harbour

The Australian National Maritime Museum is seeking a highly organised Museum Events and Programs Coordinator to join the Programs and Events team in a full-time, non-ongoing role for a period of 12 months. This role requires strong planning and event coordination skills to support the successful delivery of end-to-end internal events.

About the Australian National Maritime Museum
As one of Sydney’s most visited museums, the Australian National Maritime Museum shares our national maritime story across Australia and the world, online, onsite and through research, presentations and travelling exhibitions, and provides must-visit museum experiences that delight and inspire.

We connect our visitors with the oceans and waterways that are the heartbeat of who we are. From deep time to modern Australian and beyond, we explore our past, our present and future as an island nation shaped by sea, offering a sustainable and cohesive vision for the future.

The Museum welcomes over 2.5 million local, interstate and international visitors annually, and is supported by a thriving and passionate staff, membership, volunteer and education base. Find out more at sea.museum.

About the Role
This position is integral to the planning and delivery of Museum led events, internal departmental events, programs and activations, supporting internal, stakeholder and public facing initiatives across the Museum, in managing all aspects of internal events from concept through to completion, ensuring seamless execution that meets client briefs and expectations. The role involves coordinating, organising and overseeing the planning of event operations and logistics to deliver successful end-to-end internal events. The Coordinator serves as the central point of contact, providing direction, support and communication to internal clients and stakeholders.

This position is also vital to the planning and delivery of Museum-led events, programs and activations, supporting both internal and public-facing initiatives. Responsibilities include event coordination, logistics management, adherence to work health and safety requirements, vendor coordination, and liaising with internal clients to tailor events to the Museum’s unique setting. The role assists with venue bookings through Sydney Restaurant Group, oversees event setup, and manages related administration and reporting, ensuring compliance with Museum policies and safety regulations. Working closely with internal departments, the Museum Events and Programs Coordinator facilitates Museum-hosted events with the goal of maximising venue utilisation while preserving the Museum’s integrity and visitor experience.

Key Accountabilities
Under limited direction, this position is responsible for delivering the following functions:

• Plan and coordinate the end-to end delivery of internal departmental events, stakeholder events and public
programs, ensuring alignment with Museum priorities, visitor experience and operational requirements.
• Coordinate event logistics and operational requirements, including suppliers, contractors, schedules, site
inspections, venue bookings, run sheets, equipment, catering, staffing and on -site delivery, ensuring timelines
and quality standards are met.
• Support and contribute to the operational delivery of internal departmental events, public programs and
activations, identifying issues early and implementing practical solutions to ensure successful outcomes.
• Collaborate with internal departments and external stakeholders to scope, develop and deliver internal,
stakeholder and public facing events and activations that meet operational, engagement and organisational
objectives.
• Manage site safety, risk assessments and WHS compliance, ensuring events meet legislative, policy and
Museum requirements and escalating risks where required.
• Liaise with internal teams (including Front of House, SRG, Fleet, Security and Facilities) to coordinate event
requirements and ensure smooth and integrated delivery.
• Coordinate internal communications for events, including planning meetings, invitations, briefings, debriefs and reporting to support continuous improvement.
• Contribute to the development and sourcing of promotional resources, working with marketing and
communications teams to support event visibility and engagement.
• Maintain forward planning tools, including developing an annual events calendar, and assist with budgeting and resource forecasting for internal and non-commercial events.
• Undertake accurate administrative and financial coordination, including floor plans using Open Draw, creating
event orders, quotes, purchase requests, invoicing, record keeping in ELO and vendor onboarding in line with
Museum processes.

Selection Criteria
The successful candidate will demonstrate their capacity against the following:

1. Demonstrated experience coordinating and delivering events or activities, including managing competing
priorities, coordinating logistics, and working with a range of internal and external stakeholders across different
functions and areas of expertise.
2. Proven ability to work effectively in a multi-disciplinary team, contributing to shared objectives while exercising sound judgement, managing multiple tasks, and adapting to changing priorities.
3. Well-developed written and verbal communication skills, with the ability to prepare clear documentation,
coordinate internal communications, and engage professionally with stakeholders and service providers.
4. Strong customer service and problem-solving capability, with demonstrated attention to detail and the ability to identify issues, implement practical solutions, and escalate risks appropriately to support successful event delivery.
5. Proficiency in Microsoft Office applications, with demonstrated ability to manage administrative, financial and
reporting tasks accurately, including maintaining records and supporting planning and coordination activities.

Qualifications and/or relevant experience required

Mandatory:
• Event operations experience.
• Work healthy safety knowledge.
• Verbal & written communication skills.

Desirable:
• Minimum 3 years’ experience working in an events management role.
• Willingness and ability to work on weekends and evenings as required.
• High level of database efficiency and literacy and demonstrated ability to work with a CRM system, various
software programs, cad planning and digital service providers.
• An understanding of digital- social and content marketing.

When applying via our online e-recruitment system, please provide a written application addressing each Selection Criteria. Your current resume is also to be included in your application.
In addition to an application and your resume, the assessment process for this position may also include an interview and referee reports.

Applications Close: 11:30pm AEST, Sunday 19 April 2026. No Applications will be accepted by mail or email.

Selection for this position will be made on the basis of relative merit which will be assessed against each item of the selection criteria. Applications that do not address the selection criteria will not be considered for shortlisting by the Selection Panel. As part of the selection process the Selection Panel may invite candidates to undertake online testing, skills-based assessment and provide samples of written work at interview.

This position is open to all eligible members of the community, and we welcome and encourage applications from people with disability, the LGBTIQ+ communities, from Aboriginal and/or Torres Strait Islander people, and people from culturally and linguistically diverse backgrounds. To be an eligible member of the community, you must be an Australian citizen. Applications may be accepted from Australian permanent residents who are in the process of acquiring Australian citizenship. All employees will be required to satisfactorily complete an Australian Federal Police National Police Check and obtain and maintain a Working with Children Check registration.

What We Offer You
Working at the Museum offers a stunning office location plus access to a range of benefits including:

• A competitive salary, plus 15.4% superannuation.
• Generous leave and flexible working arrangements.
• Great training and development opportunities.
• Rewards and recognition initiatives.
• Our Employee Assistance Program (EAP – a free counselling service for you and your family).
• Wellbeing initiatives including free flu shots and reimbursement for optical.
• Salary packaging options.
• Staff Regatta – Sailing on the Harbour.