• Full-time, permanent position
• Curatorial and Digital Division
• Reports to the Head of Collection and Exhibitions Management
• Date reviewed August 2019

Overview of the position

The Registrar manages registration activities across all areas of the Museum. This role works collaboratively across the Collections and Exhibitions team, playing a key role in contributing to the development and delivery of MCA exhibition programs and administration of the MCA Collection. The position will suit a dynamic person who excels at multi-tasking and enjoys a variety of tasks.

Exhibition related liaison with internal and external stakeholders necessitates strong communication and analytical skills, as well as the ability to work collaboratively and diplomatically. Responsibilities include loan and insurance negotiation, freight and packing arrangements, budget tracking, and supervision of unpacking / packing.

Collection administration includes a hands-on approach to ongoing management of the MCA Collection. Review of cataloguing systems and processes to maintain applicability and consistency is fundamental. This role will enjoy problem solving and organising both record-keeping and physical collection storage spaces.

This position reports to the Head of Collection and Exhibitions Management and has two direct reports, the Assistant Registrar and Collection & Exhibitions Technician. Additionally, responsibility for supervision of casual staff during installation and collection-based projects is expected.

Tasks and responsibilities of the position

• Manage registration duties across the MCA Exhibition program, both on site and touring.
• Administer registration tasks for MCA Collection, including oversight of the outward loans program.
• Provide leadership and management support to reporting staff.
• Develop, expand and implement departmental policies and procedures.
• Deliver training around areas of art handling, access and artwork security, and disaster preparedness.
• Collection and loan information management together with database maintenance.
• Supervision of art handling staff, where required.

General requirements of all MCA employees

We require that all of our employees:

• Demonstrate support for innovation and for organisational changes required to improve the MCA’s effectiveness.
• Work cooperatively with others to produce innovative solutions and recognise the merits of diverse perspectives and the ideas of others.
• Demonstrate commitment to, and knowledge of, the principles and application of equal employment opportunities and anti-discrimination legislation in the workplace
• Work in accordance with the principles of equity, access and fairness. Respect WHS work practices and procedures; work with due care and consideration to safeguard your own health and safety and the health and safety of others.

Key selection criteria

Essential criteria
Applicants must be able to demonstrate they have:

• a minimum of 3 years’ previous experience in registration, preferably in contemporary art
• excellent knowledge of, and proven experience in the application of professional museum registration methods and international conservation best practice
• exceptional organisation and planning skills, with proven ability to manage competing deadlines and work on multiple projects simultaneously
• an energetic approach to project coordination and the ability to work well under pressure with high level initiative
• strong interpersonal skills, demonstrating ability to liaise effectively with a wide range of internal and external stakeholders
• knowledge of and experience in maintaining information systems. Experience with Vernon Systems Collection database and / or Picton a distinct advantage
• respect for contemporary art and artists, and for diversity in the workplace.

Desirable criteria
It would be good if applicants have:

• qualifications in fine or visual arts, or Museum Studies
• knowledge of electronic technology in the arts
• current driver’s license.

Terms and conditions of employment

This is a full-time, permanent position reporting to the Head of Collection and Exhibitions Management. Some work out of normal hours (9am – 5.30pm) will be required to cover MCA’s exhibitions and programs.

Salary package includes:
• annual leave: 4 weeks
• personal leave: 10 days
• superannuation: 9.50% super payments (in accordance with the Superannuation Guarantee (Administration) Act 1992).

The appointment will be conditional on an initial three-month probationary period, which may also be extended (at the MCA’s discretion) for additional three months. Thereafter termination by either party will require written notice of 4 weeks.


Please visit the MCA website to view the full position description and for details on how to apply.

Closing date
9am Monday 2 September 2019.

Working for the MCA
The MCA is committed to equal opportunity and diversity. The MCA promotes a work environment that is free from discrimination and harassment, and where individuals are treated with fairness, equality and dignity.

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