Administration Assistant, Curatorial and Digital


  • • Full-time, permanent position
  • Salary package: $59,383 per annum (includes base salary $54,231 + 9.5% employer’s contribution to superannuation)
  • Curatorial and Digital Division
  • Reports to the Director, Curatorial and Digital

Overview of the position
The MCA’s vision is to take a leadership role in shaping a creative and equitable Australia that values contemporary art and artists, and we are committed to making contemporary art accessible and inspiring for everyone.
Reporting to the Director, Curatorial and Digital, this position plays a crucial coordination role in the conception and delivery of MCA’s core artistic programs. As well as providing high-level personal support to the Director, Curatorial and Digital, the Administration Assistant, Curatorial and Digital assists in the planning, effective delivery and performance management of activity across the division. The post-holder leads on information and planning systems management within Curatorial and Digital, playing a key role in ensuring effective communication across the division, as well as being the first point of contact with colleagues from other divisions within MCA and a wide range of external stakeholders.

They take a lead support role in the development of planning, of meeting models and project management systems for the Curatorial and Digital Division in communication across the whole organisation. In addition, they also provide delivery support on exhibition and digital projects as required by colleagues, and on occasion may be asked to undertake a formal secondment (generally 2-3 days per week) providing sustained administrative and project management support to a discrete project being developed and delivered by Curatorial and Digital (e.g., exhibition, C3West project, touring, Collection or digital project).

Tasks and responsibilities of the position

  • Providing personal assistance to the Director, Curatorial and Digital: diary management, scheduling, organising and documenting meetings, organising events within Curatorial and Digital, general correspondence, acting as first point of contact for Curatorial and Digital with other MCA colleagues and external stakeholders.
  • Working closely with the Director, Curatorial and Digital in the planning, delivery and evaluation of the MCA’s curatorial and digital programs. This includes taking a lead support role in the development of planning, of meeting models and project management systems for the Curatorial and Digital Division in communication across the whole organisation. The Assistant, Curatorial and Digital works with Director, Curatorial and Digital to ensure that the program plan and related delivery systems – current, future and past – are accurate, up-to-date and communicated across and beyond MCA.
  • Holding the overview of key workflows and processes across the Curatorial and Digital Division and playing a role in their ongoing improvement.
  • Managing information within Curatorial and Digital: establishing and maintaining clear and workable systems of filing for all divisional activity; ensuring that colleagues are creating, storing, sharing and archiving their work within this architecture (both digital and hard copy); maintaining the MCA Photographic Image archive; coordinating the division’s contact database; providing input into the development and roll-out of the MCA IT strategy.
  • Collating and preparing drafts of Board and other key reports for the Curatorial and Digital Division.
  • Generating and/or proofing division-wide text and image content for internal and external use, including presentations for Curatorial and Digital programs and material for Marketing, PR, Digital, Sponsorship, Philanthropy, Public Programs etc.
  • Updating and maintaining MCA’s exhibition history so it is accurate and up to date, ensuring the history of the organisation is documented and published and available online.
  • Managing and responding to specific image use requests from both within and external to the MCA.
  • Responding to specific requests for information related to current, past and future artistic programs from both within and external to the MCA.
  • Supporting Curatorial and Digital colleagues in the delivery of exhibition, touring exhibition, and digital projects, as required: including research, some artist and/or guest curator liaison, content generation, image source, rights clearance, project management etc. Assisting in the production and writing of fundraising applications, as required, and supporting colleagues in meeting acquittal requirements.
  • Processing of invoices and other administrative documentation within the Curatorial and Digital division.\
  • Other administrative tasks as requested by colleagues within the Curatorial and Digital Division, through the Director, Curatorial and Digital.
  • Participating in and on occasion leading across-organisation working groups (e.g. assistants’ group.).
  • Where required, supervise interns and/or casual administrative staff within the Curatorial and Digital Division.

Key selection criteria

Essential criteria

Applicants must be able to demonstrate they have:

  • 2-3 years’ previous administrative experience in a support role
  • full range of computer skills
  • knowledge and experience using various technology and equipment, especially those used in presentations, such as data projectors and computer link ups, videos, electronic media, and the ability to troubleshoot problems on the spot when required
  • an interest in, and understanding of, effective knowledge management, administrative systems, filing and record keeping, and experience with using databases
  • the ability to draft letters, reports and proof read with meticulous attention to good presentation, detail and accuracy
  • excellent communication both verbal and written and interpersonal skills
  • outstanding organisational skills and ability to prioritise effectively
  • a commitment to the Museum’s objective of promoting the work of living artists and making contemporary art accessible to broad audiences through imaginative and creative exhibitions on contemporary visual culture.

Desirable criteria

It would be good if applicants have:

  • tertiary qualifications in fine or visual arts, art history, and/or Museum Studies.

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