Administration and Projects Officer
Regional Arts NSW is NSW’s peak body for regional arts, supporting the work in arts and cultural development in regional NSW, including supporting the 15 Regional Arts Development Organisations (RADOs) based across the state.
Regional Arts NSW (RANSW) is seeking an Administration and Projects Officer with good administration skills and knowledge of the arts sector to lead on the office management of the organisation. As part of a small, collaborative team working in a supportive environment, the Administration and Projects Officer will need good communications skills, initiative and the ability to organise efficiently across the day-to-day operations of RANSW. The position will also require some coordination of the projects being delivered by RANSW, many of which operate online. These include skill development workshops, online panel presentations, network events online and coordinating events with the RADO network.
The Administration and Projects Officer is frequently the first port of call for people contacting RANSW. It is therefore essential that the Administration and Projects Officer is able to respond well to enquiries from the public, stakeholders, RADOs, government, arts practitioners and suppliers. They will need to display a good knowledge of the arts sector and will benefit from having experience of living within regional NSW. They will need to work closely with the organisation’s CEO while also supporting and liaising with the Funding Officer, Communications staff and Finance staff.
- The position is being offered as a full-time position but RANSW will consider negotiating this down to 0.8 FTE load if the successful applicant prefers to work part time.
- The position is based in the Regional Arts NSW Office, based at The Arts Exchange, The Rocks in Sydney. Flexible arrangements with some remote work can be negotiated, but RANSW would like most of the work to be done from the Sydney office.
- The Administration and Projects Officer is accountable to the CEO of RANSW
- The position is being offered at a starting salary of $64,000 per annum with superannuation paid additional to this.
- The position is subject to a 3 month probation period and the position holder will be part of an annual performance review aimed at providing support and opportunities for development.
What you will be doing
- Managing the admin requirements for meetings with RADO staff, RANSW members and subscribers, stakeholders including Regional Arts Australia, Create NSW, Australian Government’s Office for the Arts and others, either face-to-face or online.
- Managing online platforms, meeting invitations, agendas, taking notes and minutes and ensuring that they are distributed and looking after other requirements such as room bookings or catering
- Coordinating field trips including travel bookings and meeting confirmations
- Preparing Board meeting agendas, taking and distributing minutes. Liaising with Board members about administration requirements, travel and accommodation
- Coordinating RANSW functions
- Responding to enquiries by phone and email
- Managing IT requirements
- Assisting with reports
- Managing online booking systems for events and workshops
- Managing RANSW calendar
- Coordinate with building management and owners to ensure that the office is safe, functional and compliant
Liaising with Communication staff about:
- RANSW website
- Monthly newsletter
- Social media
- Media releases
- Media contacts
- Assisting the Funding Officer with the delivery and reporting of funding programs
- Demonstrated high level skills with software programs including Microsoft Office and online platforms (Zoom, Eventbrite, Mail Chimp, Word Press, Survey Monkey)
- Knowledge of the arts sector including arts funding
- Strong written and oral communication skills
- Excellent customer service skills
- Ability to work effectively as a member of a small team
- Ability to manage workload and competing priorities
- Skills in finding information and collating information
- Knowledge of regional NSW and regional issues
- Experience in organising events or arts programs
- Knowledge of governance procedures for organisations
- Experience with databases
- Drivers licence
- First aid certificate
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